Title:  Sr Accounts Payable/Payroll Specialist (Hybrid Work Schedule)

GENERAL DESCRIPTION OF JOB:

This position performs a variety of technical and analytical duties associated with providing support to the Accounts Payable and Payroll teams, ensuring the timely and accurate calculation, processing, problem solving, and distribution of payroll and accounts payable transactions as well as responsive service to internal and external customers.

DUTIES:

• Assists with the preparation and processing of biweekly payroll, including data entry, employee timesheet verification, and benefits deductions in the county’s financial system.
• Assists in reconciling payroll and accounts payable bank accounts.
• Supports the accounts payable function in the financial system through reviewing AP invoices for completeness, accuracy, and compliance with County financial policies and procedures and resolve any issues encountered whether technological, mathematical, procedural or human error.
• Interprets and enforces financial policies per subject matter areas to include travel, business expense and purchasing card policies, assists in establishing and modifying documentation, implementing accounting and internal control procedures, and recommends and drives process improvement initiatives within subject matter area.
• Serves as resource on payroll regulations and compliance through interpretation of IRS tax code, Colorado Dept. of Revenue tax code, FLSA, HIPPA and other regulatory bodies.
• Maintains electronic and physical financial records in accordance with County policies and record retention schedules.
• Runs standard reports and queries from financial systems, compiles data for use by management or auditors.
• Help research, understand, and ensure compliance with applicable regulations, internal controls, and audit requirements.
• Trains County staff, managers, directors and elected officials on Travel, in-Town Mileage and Business expenses and accounts payable policies and procedures, including hands-on training on SAP financial system as well as purchase card training for employees.
• Serves as backup to the Finance Department reception desk and assist employees and vendors regarding payroll and payment inquiries.
• Assists with year-end financial activities such as W-2 and 1099 processing.
• Participates in continuous improvement efforts to streamline and enhance payroll and accounts payable processes.
• Support the company’s JPMorgan Single-Use Account (SUA) program by managing vendor enrollment and deactivation, monitoring daily and monthly SUA activity, ensuring adherence to internal controls, and proactively engaging vendors and internal partners to enhance program utilization and efficiency.
• Support the management of the organization’s Amazon Business account, ensuring accurate user access, purchasing controls, and compliance with internal policies.
• Assist with the management of the county’s purchasing card program through compiling, analyzing, and reviewing transaction data as well as resolving issues and answering questions regarding such transactions.
• Assist with maintenance and verification of vendor information for accounts payable.

REQUIREMENTS:

Education and Experience:  

• High school diploma or GED equivalent
• 4+ years progressively responsible payroll, accounts payable, and/or accounting processing experience.
• At least 5 years of accounts payable experience and /or general accounting experience, 2 years of which were within local government.
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered. 

Preferred Education and Experience:

• Certified Payroll Professional credential
• 2 years of Government accounting experience
• 2 years college coursework in accounting/finance

Pre-Employment Additional Requirements:

• Must successfully pass pre-employment testing and background check.

Post-Employment Requirements:

• Position is deemed essential, and incumbents must be available for emergency events and available to work outside of normal hours on occasion including evenings, holidays and weekends. 

WORK ENVIRONMENT:

• Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:

• Spends 75% of the time sitting and 25% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.

Definitions:

• Occasionally: Activity exists less than 1/3 of the time.
• Frequently: Activity exists between 1/3 and 2/3 of the time.
• Constantly: Activity exists more than 2/3 of the time.