Title:  Leave and ADA Specialist

GENERAL DESCRIPTION OF JOB:

The Leave and ADA Specialist is the single point of contact at Arapahoe County that provides customer services to employees, management teams, and HR Team members regarding all aspects of employee leave and absence management programs. This job administers all leave of absence programs to include sick, FMLA, Military, Personal, Funeral, Jury Duty, etc. and responds to requests for employee accommodations under the American with Disabilities Act.

DUTIES:

• Coaches and advises employees, management, and HR team members on leave and accommodation processes, legal requirements, and County policies.
• Assesses, adjudicates, and tracks all leave and disability claims in compliance with federal, state, and local regulations.
• Administers the full ADA interactive process for employees and applicants, ensuring timely, well‑documented, and compliant evaluation of accommodation requests.
• Collaborates closely with Legal, HR Managers/HRBPs, Benefits, Payroll, Risk Management, Mental Health Professionals, and disability carriers to coordinate leave extensions, accommodation considerations, workers’ compensation cases, and fit‑for‑duty evaluations.
• Reviews and interprets medical certifications and supporting documentation to determine employee eligibility and appropriate designation under FMLA and other statutory leave programs.
• Works with Department Directors on non‑qualifying FMLA and personal leave requests, ensuring consistent and policy‑aligned decisions.
• Produces, sends, and tracks required leave and accommodation documentation; communicates rights, responsibilities, timelines, and next steps to employees and managers.
• Maintains accurate, timely records in the leave and accommodation system, ensuring HRIS data integrity for compliance, reporting, and audit activities.
• Supports return‑to‑work and fitness‑for‑duty processes, including coordination of modified duty when appropriate.
• Identifies compliance risks and process improvement opportunities within leave and accommodation programs.
• Assists with development of training, communication materials, and guidance related to leave and ADA programs.
• Performs other job‑related duties as required.

REQUIREMENTS:

Skills, Abilities and Competencies:

• Advanced knowledge of laws and regulations pertaining to leaves and disability plans.
• Strong administrative and data management skills.
• Ability to effectively communicate orally and in writing with all levels of the organization.
• Strong computer skills’ proficient in Microsoft Suite including Word, Excel and PowerPoint.
• Strong organizational skills and detail oriented.
• Ability to support employees with confidentiality and compassion during stressful times.
• Ability to provide customer service concerning leave and disability policies, procedures, rules and regulations.
• Ability to maintain confidential and sensitive information and safeguard all documents pertaining to confidential information.
• Ability to work in a team environment.

Behavioral Competencies (these are required for all positions at ACG):

• Accountability
• Accessibility
• Inclusivity
• Integrity

Education and Experience:

• Bachelor's degree in Human Resources or a related field.
• Two or more years of leave and disability administration experience.
• An equivalent combination of education and work experience that satisfy the requirements of the job may be sufficient.

Preferred Education and Experience:

• FMLA/ADA credentialing.
• Technical proficiency in AbsenceSoft or other Leave/ADA platforms.

Pre-Employment Additional Requirements:

• Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.

WORK ENVIRONMENT:

Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:

The following are some of the physical demands commonly associated with this position.

• Spends 85% of the time sitting and 15% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work related equipment.

Definitions:

• Occasionally: Activity exists less than 1/3 of the time.
• Frequently: Activity exists between 1/3 and 2/3 of the time.
• Constantly: Activity exists more than 2/3 of the time.