Title:  Election Service Manager (Clerk & Recorder's Office)

GENERAL DESCRIPTION OF JOB:

The Election Service Manager performs managerial level administrative, supervisory, and professional work in carrying out a comprehensive public facing service operation. This position specifically supervises the Election Services team, which includes voter service polling center logistics, election/ballot security, ballot processing and election systems maintenance.

DUTIES:

1. Manages the daily operation of the Election Service team which may include but is not limited to, legislative guidance, budget guidance, business process implementation, ballot coordination, polling center coordination, election security, inventory management-maintenance, coordination with external and internal stakeholders, and overseeing staff.
2. Manages, and ensures statutory compliance of election service functions including ballot creation, ballot auditing, ballot security, ballot scanning-adjudication, ballot tabulation-reconciliation, record retention-destruction, facility security, polling center logistics, ADA accessibility, election night reporting and any and all services relevant to polling centers and election ballot processing.
3. Serves as the project manager and primary point of contact for warehouse security/maintenance vendors, polling center logistics, and all services relevant to the polling center operation and election equipment.
4. Responsible for the evaluations of the Election Services team as directed by the Election Director.
5. Informs the Election Director on the status of projects and/or changes within Election Services.
6. Attends association and professional meetings to enhance and maintain knowledge of trends and developments in elections, as determined necessary by the Election Director, Deputy Clerk and Recorder and/or Clerk and Recorder.
7. Technical expert of Election Services team software, business processes, statutes, rules and regulations.
8. Ballot Creation-Processing and polling center subject matter expert.
9. Responsible for overall timekeeping and leave within the Election Services team.

REQUIREMENTS:

Skills, Abilities and Competencies:

• Leadership-Creates a vision or goal and communicates it in a way that motivates others to implement
• Organized - Can marshal resources (people, funding, material, and support) to get things done
• Service First - Improve customer experience; enhance quality of life; improve trust in government
• Teamwork - Cooperates with others to achieve goals and overall work objectives
• Adaptability - Responds to changing circumstances by being innovative and altering behavior

Behavioral Competencies:

• Accountability
• Accessibility
• Inclusivity
• Integrity

Education and Experience:

• Any equivalent combination of education and work experience that satisfy the requirements of the job;
• At least 5 years of relevant experience; and/or
• A bachelor’s degree in public administration, Organizational Leadership, or related field

Preferred Qualifications:

• Any Continued Education and/or relevant Certifications.
• Bilingual and/or American Sign Language
• At least 3 years of Election experience.
• At least 5 years of Government experience.
• At least 5 years of supervisory/management experience.

Pre-Employment Additional Requirements:

• Must successfully pass pre-employment testing which includes an acceptable motor vehicle record
• (MVR) and background check.
• Security clearance required: will require fingerprinting and a Colorado Bureau of Investigation (CBI) background check

Post-Employment Requirements:

• Active participation in the Colorado County Clerk Association
• Must be able to work nights and weekends based on business need
• Work locations and facilities are subject to change based on business need

WORK ENVIRONMENT:

• Work is generally confined to a standard office environment.
• Hybrid work opportunities available per approval.

PHYSICAL DEMANDS:

The following are some of the physical demands commonly associated with this position.

• Spends 30% of the time sitting and 70% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 50 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 50 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work related equipment.

Definitions:

• Occasionally: Activity exists less than 1/3 of the time.
• Frequently: Activity exists between 1/3 and 2/3 of the time.
• Constantly: Activity exists more than 2/3 of the time.