Title:  Public Health Grant Analyst (Hybrid Work Schedule)

GENERAL DESCRIPTION OF JOB:

This position performs a variety of specialized grant management and accounting tasks, including accounts payable, purchasing and accounts receivable, financial reporting and reconciliation, grant invoicing and budgeting, technical, administrative, and clerical duties associated with grant management, accounting, and the functions of the Public Health Finance and Operations Division.

DUTIES:

• Oversees awarded grants to ensure compliance with funding requirements, reporting obligations, and timelines; maintains audit readiness.
• Collaborates with Department and Division Leadership in the development of the individual grant budgets including all budget amendments.
• Collaborates with Program staff to track and review program expenditures per the grant budget and/or contract; oversees the creation and maintenance of grant ledgers; and prepares spending forecasting tools for use by program staff and leadership.
• Leads communication efforts with all program staff and leadership, including developing meeting agendas and identifying areas of communication improvement.
• Regularly monitors grant spending to ensure programs are on track to efficiently and effectively spend down the grant award per the grant contract, making appropriate recommendations for financial management of grant award.
• Prepares and reconciles grant invoices utilizing Financial Database reports, prepares and enters adjusting journal entries for any reconciliation discrepancies.
• Serves as primary contact for granting agencies and external partners.
• Recommends and supports process improvements and policy/procedure changes to enhance quality, time, and budget deliverables.

REQUIREMENTS:

Education and Experience:  

• Bachelor’s degree in finance, accounting, business, or related field
• 2+ years accounting/finance experience
• Fiscal Grant Management
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered. 

Preferred Education and Experience:

• Federal Grant Management experience

Pre-Employment Additional Requirements:

• Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check. 

WORK ENVIRONMENT:

• Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:

The following are some of the physical demands commonly associated with this position.

• Spends 90% of the time sitting and 10% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.

Definitions:

• Occasionally: Activity exists less than 1/3 of the time.
• Frequently: Activity exists between 1/3 and 2/3 of the time.
• Constantly: Activity exists more than 2/3 of the time.