Title:  Finance & Administration Manager (Hybrid Work Schedule)

GENERAL DESCRIPTION OF JOB:

The Finance and Administration Manager provides direction and oversight for various administrative, management, and financial-related processes and programs within the Public Works and Development Department. This position serves as a member of the Department’s management team and as liaison to County staff in other departments/offices in a wide variety of operational areas.

DUTIES:

Leadership and Supervision:

• Provides supervision and leadership for the Finance & Administration team through a collaborative, team approach. Meets regularly with team members to provide support and feedback. Fosters an inclusive and collaborative work environment and encourages and inspires staff to develop, grow, and perform their best.
• Performs the full range of supervisory duties, including recruiting, hiring, training and development, coaching and mentoring, conflict resolution, assigning and reviewing work, scheduling, employee recognition, and performance reviews/management. Sets priorities, goals, and objectives for staff in consultation with the Division Manager (DM).
• Develops, monitors, and determines staff workload responsibilities and resource allocation. Acquires necessary resources for staff to perform functions. Provides the team with opportunities to help them learn and grow in their profession.
• Provides leadership and support in effectively implementing innovation and change initiatives that are initiated at the Division, Department, or County level.
• Tracks and reviews data in support of existing performance measures. Makes recommendations on new performance measures that would benefit operations.
• Provides support to the DM in the planning and coordination of the Department’s Annual Leadership Workshop.
• Identifies and implements process improvement (PI) opportunities within the Division in order to increase efficiency, reduce costs, and/or improve delivery of service. Leads the planning and implementation of these initiatives in a manner that provides open and clear communication, considers and responds to input provided throughout the process, and fosters staff support. Evaluates the PI after implementation to ensure that it meets established goals.
• Assists DMs and other staff in identifying PIs within their respective areas and provides support for the implementation of such initiatives.
• Ensures that policies and procedures that apply to functions of the Finance and Administration Section are current and applicable and have been well thought-out and vetted. Identify where gaps exist and develop plans to address gaps. Ensures that staff are following adopted policies and guidelines and completing assigned tasks in a timely and accurate manner.
• Provides recommendations to the DM on staffing levels, changes in workflows, processes, and procedures, and training and development needs.
• Keeps staff apprised of ongoing Department/County projects and issues by providing communication from such sources as All-Managers meetings, Quarterly Communication meetings, Department All-Staff meetings, and others.

REQUIREMENTS:

Skills, Abilities and Competencies:

• Knowledge of financial, accounting, and budgeting best practices and principles.
• Knowledge of a broad range of general business processes and practices.
• Ability to motivate, develop, manage, and evaluate the work of a multi-disciplinary team. This includes strong coaching and conflict resolution skills.
• Ability to analyze complex and ambiguous problems, develop well-reasoned recommendations, and effectively implement solutions.
• Ability to learn and utilize a variety of office equipment and computer software, systems, and applications.
• Ability to manage a high workload and effectively prioritize to achieve desired results.
• Ability to communicate effectively orally, in writing, and in presentations to department leadership, staff, and other County internal and external stakeholders.
   

Behavioral Competencies (these are required for all positions at ACG):

• Accountability
• Accessibility
• Inclusivity
• Integrity
   

Education and Experience:

• Bachelor’s degree in Business Administration, Public Administration, Accounting, or other relevant field of study.
• Minimum of five (5) years of relevant work experience.
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.
   

Preferred Education and Experience:

Previous supervisory experience is preferred but not required.
 

Pre-Employment Additional Requirements:

• Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.
• Possession of a valid Class “R” Colorado Driver’s License or the ability to obtain one within two weeks of appointment.

WORK ENVIRONMENT:

Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:

• Spends 80% of the time sitting and 20% of the time either standing or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.

Definitions:

• Occasionally: Activity exists less than 1/3 of the time.
• Frequently: Activity exists between 1/3 and 2/3 of the time.
• Constantly: Activity exists more than 2/3 of the time.